EasyBadge – Card Design & Printing FAQs

Creating and editing card designs

EasyBadge has been designed to make creating ID cards as simple as possible. Once you’re in the program, click ‘Change the Design’ button. This opens a menu allowing you to change and edit your template and create an all-new design if you require one. 

 

Creating a design window

To edit a card design in EasyBadge, click on he ‘Change the Design button. This opens the card design menu. Click into ‘Edit a Design’ to make changes to your card design. 

Editing a design window

If you’ve got a new card design that you want to set as your default ID card for your database, follow the steps outlined below: 

  1. Press ‘F5’ on your keyboard when you’re in the EasyBadge program: This will activate a split view.                         Setting a new card design step 1
  2. Choose the required design, and then tick ‘All Starred records’ and click ‘Confirm’.        
  3. Star ALL the records in the database by clicking the star that’s within the green header at the top of the table. Setting a new card design step 3
  4. This changes all the records to the design you’ve set. You can now set this as your default design by clicking ‘Main Menu > Modify Database > Manage Card Designs.                                                                                                                                                                                                          Setting new card design step 4
  5. Click on the design that needs to be the default design and use the up arrow on the right to move it to the top of the list. This design will now be assigned to any new records that are added. 

EasyBadge gives you flexibility with your ID card designs, with various text formatting options available. In this article, we’ll run through the main text formatting options on offer and how to implement them on your card designs. To format text on your card design, just follow the steps below.

1. Click ‘Change the Design’ button in the middle of the EasyBadge program window.

Formatting a design step 1

2. From this menu, you can choose the design you want by clicking the bullet point to the top right of the card preview and clicking ‘Edit a Design’ as shown below.                                                                                                                                                    How to format card design text 2

3. Next, click the text object you want to format. Once selected the text box will have blue control points around it. This allows you to drag it to a new position if required.

Formatting a design step 3

4. The text formatting options for the selected text box will appear on the right-hand side in the properties panel. In the example below, the fields ‘forename’ and ‘surname’ are linked by using square brackets. For example [Forename] [Surname].

Formatting a design step 4

5. Here’s a full list of text formatting options for EasyBadge. They’re each explained below.

Formatting a design step 5

  • Bold, Italics, Underline = Change the visual formatting of the font.
  • Left, Centre, Right paragraph Align = Position the text within the bounding area of the text box.
  • Word Wrap = Nudges text onto a new line, this is useful of you are trying to print long job titles and the font needs to stay the same point size.
  • Auto Adjust Object Size = Changes the bounding box to accommodate a longer text string
  • Don’t print outside grab points = Crops any text off so it is not displayed outside the bounding area of a text box.
  • Text Orientation = Rotates text 90, 180, 270, degrees on the design area.
  • Shrink to fit = Reduces the point size of the text to so it fits within the bounding box. This is useful of you always want long text strings like job titles to appear on one line.
  • Extra Properties = These settings allow you to further adjust the vertical and horizontal line spacing for a paragraph of text.
  • Colour 1 = Changes the main colour of the selected text.
  • Colour 2 = The colour of the shadow if you use the shadow option.
  • Shadow Enable = Creates a basic drop shadow effect on text.
  • Size / Position = Allows you to specify exact coordinates of the position of text on the card.
  • Note: When adding any text box to the design always make sure the bounding box fills the full area available on your design to print the line of text. This ensures long names and titles get formatted correctly. It is a good idea to test your template by adding a long name and job title to a record to ensure the formatting will be correct.

You can quickly and efficiently make ID card designs with graphics using EasyBadge. These include logos. 

  1. Click ‘Changes the Design’ in the centre of the EasyBadge program window.                                                                      How to add a logo 1
  2. From this menu you can change the design selected by clicking ‘Edit a Design’.                                          How to add a logo 2
  3. Now click the new graphic button on the toolbar and browse to the file you need to load into your card design.                                               
  4. Click the logo you want to use and open it.                                                                                      How to add a logo 4
  5. Move the object into position and click once to drop it onto the design area, then use the blue control points to resize the logo if needed.                                                                                                                                                                                                                                            How to add a logo 5                

EasyBadge software allows you to add a toggle ‘on/off’ fields to your card design. To do this, carry out the following: 

  1. Click the main EasyBadge menu button to the top left of the program window. 
  2. Click ‘Add Field’.                                                                                                                                                                                    How to add on-off object step 2
  3. Select ‘Yes’ or No’ followed by the ‘Create’ button.                                                                                                                      How to add on-off object step 3
  4. You need to name the field so it describes the icon or text item. As an example, we’ve used ‘Hemet Required’. Click ‘OK’ after you’ve set this and the database will restart.                                                                                                                                                                 How to add on-off object step 4
  5. Click the menu button again and select ‘Modify Field’ In the properties table, change ‘Accreditation’ to True’ and then click ‘Save’.
  6. Click the ‘Change the Design’ button.                                                                                                                                      How to add on-off object step 6
  7. Select the design you want to edit and click the ‘Edit this Design’ button.                                                                                How to add on-off object step 7
  8. Now, add your desired object. This might be a textbox, graphic, other visual or even a barcode. Position this where you want it to appear and then right-click and select ‘ID’ from the menu.                                                                                                                                                               How to add on-off object step 8
  9. If your field is called ‘Helmet Required’ as it is here, you should entier ‘Helmet Required On’ in the ID properties box like in the example below.                                                                                                                                                                                                                    How to add on-off object step 9
  10. From here, every time you edit a record and check the field to ‘Yes’ or ‘no’ the required object should appear or disappear as required.                                                                                                                                                                                                                                          How to add on-off object step 10

You can add coloured boxes to an ID card design quickly with EasyBadge. To add one: 

  1. Click the ‘Change the Design’ button in the centre of the EasyBadge program window.                                                                                                                                                                                                                                                                                                                                          How to add coloured box step 1
  2. From this menu, you’ll be able to change the selected design by clicking ‘Editing a Design’.                                                                                                                                                                                                                                                                                                                            How to add coloured box step 2 
  3. Click the ”New Box’ button on the toolbar. Move the pointer onto the card design area and drag a box shape into your desired location. How to add coloured box step 3
  4. The properties of this box will appear on the right-hand side in the properties panel, and you’ll be able to change the colour and effect.                                                                                                                                                                                                                                                            How to add coloured box step 4

For reference, some ways you can change its effect include: 

  • Colour = Changes the primary colour
  • Gradient = Secondary colour in a gradient
  • Gradient fill = Enables the gradient
  • Corner Roundness = Gives the box a rounded edge
  • Border thickness = Adds a stroke to the edge of the box
  • Shadow Enable = Adds a simple shadow effect
  • Size and Position = Sets the co-ordinates for the position of the box

To add a variable field to your card: 

  1. Click ‘Change the Design’                                                                                                                                                                                                How to add variable field step 1
  2. This menu gives the ability to edit a design. Bullet point the one you wish to change, and once’ it’s selected, click ‘Edit a Design’. How to add variable field step 2
  3. When your design is on the screen, click the ‘New Text’ icon on the left toolbar and drop the textbox onto the card design. How to add variable field 3
  4. To add text, click the ‘New Text’ icon on the left toolbar and drop the text box onto the card design itself.How to add variable field 4
  5. There are other options for formatting text, including ‘Shrink to Fit’ and ‘Word Wrap’. You can find a full list in the font selector. 
  6. Once you’re edited your design to your requirements, click the ‘save’ button on the toolbar and click out of the menu via the ‘X’. How to add variable field 6

The Zero-Suppress function in EasyBadge is a useful tool that removes leading zeros from data appearing on your printed cards. These can include membership numbers, staff numbers and barcodes. 

To activate the zero-suppress function in EasyBadge:

  1. In the card design window, select ‘Change a Design’. When prompted, select the design you wish to add a zero-suppress function to. How to add zero suppress function 1
  2. Click on the ‘A’ text box or barcode you want to use the zero suppress function on so you can see the properties on the right-hand panel. You need to add [Int] to your formatting to apply the function.                                                                                                                                                                                                                                                                                                                                                                                                    How to add zero suppress function 2
  3. You can see this in action in the above example. We’ve used a staff number field. By wrapping [Int] around (StaffNumber), 00012345 turns into 12345 when a card is printed. The picture below shows a barcode using the zero-suppress function.  How to add zero suppress function 3

Adjusting the aspect ratio of an image in EasyBadge is easy. When you’re in the Card Design section, the card’s properties appear in the right-hand pane. Be sure to select ‘Free’ in the aspect ratio drop-down, and this will allow you to alter the image box to suit the blank area on a card. 

How to adjust aspect ratio

Formatting cards for printing

Watch the video below for full details on how to quickly print your ID card designs via a printer in EasyBadge.

You can use a single or dual-sided ID card printer with the EasyBadge program, but whichever you are using, most people will want to print on the reverse of a card. To set this up:

  1. Open up your card design by clicking the ‘Change the Design’ icon.                                                                                    How to print on reverse of card 1
  2. Click the green ‘Edit a Design’ button.                                                                                                                                                        How to print on reverse of card 2
  3. From the design view, click the ‘Options’ button (white box with three lines)                                                                  How to print on reverse of card 3
  4. Next, click ‘Card Setup’.                                                                                                                                                                      How to print on reverse of card 4
  5. Next, click the ‘2-sided design’ box and click ‘OK’. You can now select ‘Reverse’ in the bottom left field of a card.
  6. Once you’ve finished adding the required information to the reverse of the card, remember to ‘Save’ the changes before clicking the ‘X’ to exit the tab.                                                                                                                                                                                                                      How to print on reverse of card 6

If you’re using a reverse transfer (retransfer) printer, you might find that your card designs are not printing centrally. You can adjust the card print offsets from your EasyBadge program, as outlined below:

  1. Click the ‘Change the Design’ button.                                                                                                                                  How to adjust card offset 1
  2. From the menu, bullet point the design you want to edit and click ‘Edit a Design’. How to adjust card offset 2
  3. From the design program window, click the menu icon in the top left-hand corner.                                            How to adjust card offset 3
  4. Now select ‘Card Setup…’ and in the menu set the ‘Print Left Offset’ and ‘Print Top Offset’ to -2.                          How to adjust card offset 4

This will adjust the printing position and compensates for the larger printing area offered by retransfer printers. If you still aren’t satisfied, try different settings until your image is centralised. 

You can find the properties of your ID card printer by following the step-by-step video below.

 

 

Using the Advanced Card Designer

For more advanced card designs, EasyBadge features an Advanced Card Editor that allows you to use a number of tools to create truly unique designs. The video below outlines how to use it effectively.
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